A relief association has several options for the retention of its records. As defined by state law, a records retention schedule (or "records control schedule") is a "set of instructions prescribing how long, where or in what form records shall be kept" (MCA 1972, § 25-59-3). Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with . September 2010. Create a Retention Schedule Create a new retention schedule. After you complete the Records Inventory (STD. State Retention Schedules. Records Disposition Schedules documents the major records series (including electronic records) related to the activities of each office, identifies temporary and permanent records, and provides mandatory instructions for the retention and disposition (retirement or destruction) of each records series based on their temporary or permanent status. They are a plan for the use of a business resource, just as a budget is a plan for the use of money. A02-03: Policy and Procedure Records See sub-schedules for specific retention periods. These Schedules have been incorporated into the Administrative Regulation 725 KAR 1:061, Records retention schedules; authorized schedules, which was updated most recently in 2015. Records Retention. The term record schedule means: Any General Record Schedules (GRS) issued by VSARA and approved by the State Archivist for all (state and local) public agencies; and msa.helpdesk@maryland.gov. While State Agencies may create their own records retention schedules, they can also adopt any of these general schedules as a retention schedule for their agency records management program. General records schedules can cover a significant proportion of an agency's record series. State Library Use Policy . 04-115) for the birth and death records of county (local) registrars is available in PDF on the Minnesota Department of Health's website. They lend consistency to recordkeeping across all government . § 317a (Management of Public Records) all public records are considered permanent unless destruction has been authorized under a record schedule approved by the State Archivist or by law. Record Retention Schedules. Properly prepared schedules save physical and Not all individual records are covered by these General Records Schedules. In keeping with the Code's mandate, LVA has developed records retention and disposition schedules outlining the disposition of public records. The links below provide access to all state, county, and municipal retention schedules that are known by the Archives to have received approval from the State Archivist. General information about the retention and disposal of official records is available for members of the public. The state's Records Management Program is designed to assist North Dakota officials in fulfilling their responsibility as creators and custodians of public records. Administrative Services, Department of - 165. can be used by all state and local agencies in determining their records retention requirements. Records Retention and Disposition documents are available on this website in the .pdf format. The Texas State Records Retention Schedule (RRS) is adopted as an administrative rule of the Texas State Library and Archives Commission and supersedes the schedule of August 31, 2016. The Commission meets in the first month of every quarter to hear requests for records disposition from state agencies and to conduct other . You should consult with your attorney and insurance carrier when establishing a record retention policy. Ms. Teri Mark, State Records Manager for the Nevada State Library and Archives, was appointed Chair of the Subcommittee. Arts Council, Nebraska - 91 (last updated 07/08/2005) Athletic Commission, State - 70 (last updated 04/18/2006) Attorney General - 27 (last updated 11/6/2015) Auditor Of Public Accounts - 32 (last updated 07/24/2017) Banking and Finance, Department of - 72. The . The Maine State Archives in conjunction with the Archives Advisory Board, establishes local government record retention schedules. County Auditors Records Retention Schedule - Version 5.0. For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. The retention and destruction of public records is governed by local record retention schedules developed pursuant to guidelines produced by the Municipal Technical Advisory Service, County Technical Assistance Service and Tennessee Secretary of State's Division of Records Management. PDF. Please contact . Examples include personnel, accounting and general administration. These Records Retention Schedules are derived from - or based upon - federal, state, and local statutes or regulations, University Policy, industry standards, and business needs. The Archives' COVID-19 Preservation Program. Retention Schedules for Kentucky State Agencies are approved and updated as necessary by the State Libraries, Archives, and Records Commission. The . Individual states also have requirements not addressed here; therefore, employers should review state employment laws for additional record-keeping and retention obligations. Retention and Disposal Schedules. Agency-Specific Retention Schedules: list Record Series unique to one state government agency, or to a specific division of that agency. Typically, these records relate to functional areas such as accounting and finance, administration, payroll, and personnel. The retention schedules in the Code of Judicial Administration can be located as follows: Court of Appeals (Section 2-201) General records schedules can cover a significant proportion of an agency's record series. Records disposition schedules are reviewed and approved by the Archives and Records Commission as provided in Chapter 10A of Title 67 of the Oklahoma Statutes and in the rules for the Commission as set out in Title 60 of the Oklahoma Administrative Code.. If the governmental entity adopts one of these general records retention schedules and that schedule is subsequently updated by the State Records Disposition Panel, the governmental entity does not have to adopt the new version of . All University Records must be maintained in such a manner to provide ease of access, establish a suitable audit trail for all transactions, and to be reviewed prior . Relief associations are governmental entities that receive and manage public money. A general records retention schedule (no. The new schedule, Retention and Disposition Schedule for New York Local Government Records (LGS-1), supersedes and replaces the CO-2, MU-1, MI-1, and ED-1 Schedules. Local Government Record Retention Schedules. With that in mind, we got a list together of each State Archivist and their website so that you could easily find the record retention guidelines for your state. Become familiar with the General Records Retention Schedule and the Agency Specific Records Retention Schedules. A relief association's board of trustees may choose to adopt the General . Develop Retention Schedules. ), each agency must establish and maintain a records retention schedule that details the public records the agency will keep, how the records will be managed, and how the agency will legally dispose of non-permanent records.. Athena provides access to many state agency records retention schedules. State Archives, Records Management Section, State Records Management Unit (hereafter referred to as the Unit). The primary purpose of the Unit is to assist State agencies in establishing and maintaining a comprehensive records management program that fully complies with the Act and the regulations of the State Records Commission. The RC-2 should be signed by a local responsible official and local . In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. ITD assists state agencies in better serving state government and the public by providing the following services: Establish records retention schedules. The General Schedule includes records common to all agencies, while the agency-specific schedule is a customized schedule addressing a single agency's or office's records. Show. Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. Once approved . A records retention schedule is a legally mandated tool that classifies records created, sent or received by the university, and provides instruction for records retention and disposition. They shall be delivered by outgoing officials and employees to their successors and shall be preserved, stored, transferred, destroyed or disposed of, and otherwise managed, only in accordance with W.S. Public Records Law. If you have questions pertaining to the . Retention schedules for judicial bodies are created by the State Supreme Court, although the State Library, Archives, and Public Records works closely with the State Supreme Court on these schedules. Records Retention. Wyoming Statutes 9-2-410 states: "All public records are the property of the state. Upcoming Events . schedule serves as a mechanism for consistent retention and disposition of similar types of records across all municipal governments and provides assurance of accountability to the public. NOTE: If you are experiencing problems opening PDFs using IE8, please place the mouse over the selected PDF, right-click then select Open in New Tab . 201 Pa. Code Rule 507. General Records Schedule GS1-SL for State and Local Government Agencies. The Texas State Records Retention Schedule (RRS) is adopted as an administrative rule of the Texas State Library and Archives Commission and supersedes the schedule of August 31, 2016. The Subcommittee conducted a thorough analysis of Nevada's current Retention Retention Schedules. Records Retention Schedule Requirements. The County/Local General Retention Schedule : lists very common Record Series that may be created or received by any Indiana local government unit: offices at the county, municipal, or other local level, no . 2. Records Management. Not every type of record listed will occur in every agency, and agencies will create record types outside this retention schedule. 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